Updated on March 17, 2026
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N CONSIDERATION of the opportunity to attend the event, and by submitting your registration, you acknowledge that you have read and agreed to these attendee terms and conditions (the “Agreement”) applicable to the event (the “Event”) operated and run by the Event Organiser.
For the purposes of this Agreement, “the Event Organiser” refers to the entity identified on the Event’s official website, registration materials, or related documentation which references this Agreement as responsible for organising the Event.If you are completing the registration on behalf of another individual, you warrant that you have made the attendee or participant aware of this Agreement and that he/she/they has/have accepted thisAgreement.
1. General Terms 1.1 All costs associated with your attendance (e.g., travel and accommodation expenses)shall be borne solely by you, and the Event Organiser shall have no liability for such costs.
1.2 By attending the Event you grant the Event Organiser the right at to record, film, photograph, or capture your likeness in any media and to distribute, broadcast, use, or otherwise disseminate, in perpetuity, such media without any further approval from or any payment to you.
1.3 You acknowledge and agree that we may in our sole discretion, and at any time change any and all aspects of the Event, including but not limited to, the Event name, themes, content, program, speakers, moderators, venue and time.
1.4 At time of check in, you must provide a valid form of photo identification.
1.5 Attendee badges must be worn at all times in Event areas.
1.6 It is solely your responsibility to comply with any government visa requirements and failure to do so does not constitute a basis for a refund. the Event Organiser shall have no liability with respect to any failure on your part to comply with such government visa requirements.
2. Attendee Conduct 2.1 You will treat our staff, visitors, other customers and service providers with fairness, integrity, dignity and respect.
2.2 You will respect the values, beliefs, cultures and religions of such persons.
2.3 You will comply with all reasonable instructions given by our employees whilst participating in or attending our events.
2.4 No form of harassment, victimization, bullying, discrimination or threatening, malicious, abusive or otherwise objectionable (in our sole discretion) language or conduct will be tolerated towards our staff, visitors, other customers or service providers.
3. Restricted Activities 3.1 By registering, you agree not to share, transfer, sell or trade your badge. If you violate this policy, the Event Organiser may cancel your attendance and retain any payments.
3.2 To the extent consistent with and permitted by applicable law, the Event Organiser does not permit the possession of firearms or other weapons at any the Event Organiser event.
3.3 No minors under the age of 18 can attend the Event, unless authorised by a member of our staff. Note some venues have a complete prohibition against minors under the age of 18, if this is a concern, check with members of our staff well in advance of the Event.
4. Fees 4.1 All applicable fees are due upon registration (“Fees”). If payment is insufficient or declined for any reason, the Event Organiser may refuse to admit you and shall have no resulting liability to you in this respect.
4.2 Fees may be subject to sales tax, value added tax, or other taxes and duties, which, if applicable, will be charged to you in addition to the fees.
4.3 Once you have successfully registered, your fees will not be adjusted downward based on any sponsorship, discount or any other reason.
4.4 If you provide your credit card information, you understand and acknowledge thatyour credit card information, if applicable, will be used by the Event Organiser to process the Fees.
5. Cancellation, Substitution and Lost Badge Policy 5.1 The Event Organiser does not refund Fees of any kind relating to attendance of theEvent.
5.2 There will be no carry over of registrations or Fees to subsequent events held by the Event Organiser or any of its affiliates.
5.3 Paid attendees that later join as speakers are not entitled to a refund of attendee Fees paid.
5.4 Once you have received your badge on site, it cannot be changed, substituted or reissued to a different person.
5.5 Registered attendees cannot convert their passes to complimentary sponsor passes.
5.6
Substitutions. Ticket transfers to other individuals from your organization are only possible using the Event Organiser’s platform and with our approval. 6. Data Protection 6.1 By registering to attend the Event, you acknowledge that we may process the contact information you provided when registering to attend the Event e.g.,your name, business telephone number, job title, and business email address(together the “Personal Data”). For further information on how we may process your Personal Data, please refer to our privacy notice accessible here:
Hyve Privacy Notice.
7. Compliance 7.1 By registering to attend this Event, you represent and warrant that you are not subject to any sanctions, restrictions, or prohibitions imposed by the countrywhere the Event is taking place or the sanctions lists of the United Kingdom,European Union, or United States.
7.2 If we become aware or have reasonable grounds to suspect that your participation may violate such sanctions or restrictions referred to in clause 7.1 above, we reserve the right, at our sole discretion and without liability, to refuse your registration, deny entry to the Event, or require you to leave the Event immediately.
8. Security Inspections 8.1 We and/or the venue may conduct security searches to ensure safety at the Event.
8.2 If you refuse a security search or fail to comply with the rules and security notices published at the venue, you will be required to leave the venue immediately or be denied access to the venue, without any refund.
9. Intellectual Property 9.1 All intellectual property rights in or arising out of the Event, including but not limited to the Event content, any Event logos and trademarks, and all films, videos, photographs, recordings, promotions, advertisements and/or other materials distributed at or in connection with the Event are owned solely and exclusively by the Event Organiser (or, as applicable, the Event sponsors or speakers at the Event). You may not use or reproduce or allow anyone to use or reproduce any trademarks or logos (including without limitation the mark) or other trade names appearing at the Event, in any Event content or in any materials distributed at or in connection with the Event for any reason without the prior written permission of the Event Organiser.
9.2 For the avoidance of doubt, nothing in this Agreement shall be deemed to vest in you any legal or beneficial right in or to any trademarks, logos, or other intellectual property rights owned or used under license by the Event Organiser; nor does this Agreement grant to you any right or license to any other intellectual property rights of the Event Organiser, all of which shall at all times remain the exclusive property of the Event Organiser.
10. Disclaimer of Warranties, Limitation of Liability 10.1 The Event Organiser gives no warranties of any kind in respect of any aspect of the Event or any materials, items or other products related thereto or offered at the Event (whether from us or any third party) and, to the fullest extent possible under the laws governing this Agreement, disclaims any and all warranties (express or implied), including but not limited to warranties of fitness for a particular purpose, accuracy, timeliness, compatibility, non-infringement, security, and merchantability. The Event is provided on an"as-is" basis. The Event Organiser does not make any representations of any kind regarding the Event, its content, materials, or the results of theEvent, in terms of their correctness, accuracy, reliability, or otherwise. The Event Organiser does not accept any responsibility or liability for reliance by you or any person on any aspect of the Event or any information provided at the Event. Any materials, items or other products offered at the Event are for your own personal use only, not resale, and should be used strictly in accordance with their instructions, precautions and guidelines. You should always check the ingredients or other information to avoid potential allergic or other harmful reactions.
10.2 Except as required by law, the Event Organiser shall not be liable for any direct, indirect, special, incidental, consequential, exemplary, or punitive costs, damages or losses (whether in contract, tort, or otherwise and even if the respective person has been advised of the possibility of such damages) arising directly or indirectly from the Event or other aspect related thereto or in connection with this Agreement.
10.3 The maximum aggregate liability of the Event Organiser for any claim in any way connected with, or arising from, the Event or this Agreement, whether in contract, tort, or otherwise (including any negligent act or omission), shall be limited to the amount paid by you to the Event Organiser under this Agreement to attend the Event. If you are dissatisfied with any portion of the Event, or with any other provision of this Agreement, your sole and exclusive remedy is your discontinuation with or nonattendance of the Event.
10.4 If any portion of this limitation of liability is found to be invalid, liability is limited to the fullest extent permitted by law. Notwithstanding anything to the contrary in this Agreement, we do not disclaim any liability which cannot be disclaimed pursuant to applicable law.
11. Miscellaneous 11.1 The Event Organiser’s failure to exercise any right shall not be deemed a waiver of any further rights. The Event Organiser shall not be liable for any failure to perform its obligations where such failure results from any cause beyond the Event Organiser reasonable control. If any provision of this Agreement is found to be unenforceable or invalid, that provision shall be limited or eliminated to the minimum extent necessary for this Agreement to otherwise remain in full force and effect and enforceable. This Agreement is not assignable, transferable or sub-licensable by you except with the Event Organiser prior written consent. This Agreement shall be governed by the internal laws of the State of New York and the parties shall submit to the exclusive jurisdiction of the federal and State courts located in the State of New York with respect to any legal action or proceedings arising out of or relating to this Agreement or the matters contemplated hereby, and consent to the service of process by the mailing to such party of copies thereof by certified mail to the other party. Each of the parties irrevocably waives, to the fullest extent permitted by law, any objection to which it may now or thereafter have to the laying of venue of any such proceeding brought in such a court and any claim that such proceeding in such a court has been brought in an inconvenient forum.
11.2 A party that substantially prevails in an action brought under this Agreement is entitled to recover from the other party its reasonable and documented attorneys' fees and costs. Both parties agree that this Agreement is the complete and exclusive statement of the mutual understanding of the parties and supersedes and cancels all previous written and oral agreements, communications and other understandings relating to the subject matter of this Agreement, and that all modifications must be in a writing signed by both parties, except as otherwise provided herein.
11.3 No agency, partnership, joint venture, or employment is created as a result of this Agreement, and you acknowledge that you do not have any authority of any kind to bind the Event Organiser in any respect whatsoever.
11.4 Any and all rights not specifically granted under this Agreement by the Event Organiser are hereby reserved by the Event Organiser.
11.5 You acknowledge that this Agreement, as it may be amended from time to time in accordance with its terms, constitutes the entire and final understanding with respect to the subject matter herein. You acknowledge that this Agreement, and the terms and conditions stated herein, supersedes any prior versions of this Agreement or any similar agreements you entered into with the Event Organiser.
11.6 We reserve the right to deny admission if you fail to comply with any of your obligations contained herein
11.7 This Agreement may be amended by the Event Organiser at any time by adding, revising, or deleting any terms or conditions. You acknowledge that the Event Organiser will provide notice to you of any changes or amendments to this Agreement by posting such modified version of this Agreement on its website (or by other means, including via email, if required by applicable law or if the Event Organiser decides to in its sole discretion). You agree to check the website for new versions of this Agreement. Any amendment or modification to this Agreement will be effective on the date listed above. You agree that by engaging with the Event Organiser or attending the Event, you agree to and accept all terms of this Agreement as so amended.
Behavioral Health Tech Conference 2026 Hosted Program Terms Terms & Conditions for Hosted VIP (subject to change):
Last Revised: March 17, 2026
As a registered Hosted VIP or participant (“you”) in Behavioral Health Tech’s 2026 Hosted Meetings Program (the “Program”), you hereby agree to these terms and conditions (collectively, this “Agreement”) with Going Digital Health, Inc. (“BHT” or “we”). If you are completing registration on behalf of another person or individual, you represent and warrant that you have made the attendee or participant aware of this Agreement and that he/she/they has/have accepted this Agreement.
1. Free Tickets & Travel Allowance: The Program provides each Hosted VIP attendee that qualify for the Program to receive (i) one (1) complimentary ticket to attend BHT2026 (the “Event”) and (ii) a one-time travel/hotel allowance of up to the amount we agreed to reimburse you at the time you registered for the Event to cover your Event-related travel/hotel expenses.
2. Qualifications: To qualify for the Program, individuals must: (a) be responsible for buying or evaluating behavioral health technology or other solutions for their companies, and (b) take up to eight (8) 15-minute onsite meetings with participating sponsors through the Program, which are based on a double opt-in process (meaning both parties must agree via the Platform to attend each onsite meeting) so that they are useful to everyone.
3. Meeting Times: You commit to being available for all time blocks dedicated for Hosted Program meetings on Tuesday, September 22, and Wednesday, September 23 of the Event until you receive your final schedule immediately prior to the Event. Your final set of eight (8) 15-minute meetings per day may be spread across all four hours of dedicated time blocks for Program meetings, and they may not be back-to-back. You will not need to miss any agenda sessions for these meetings.
4. Travel Arrangements: You are responsible for making your own travel and accommodation arrangements to attend the Event. You can book an onsite hotel room in our dedicated room block at the Gaylord Opryland Resort & Convention Center by clicking the link provided in the registration confirmation email. Rooms (including any cancellation fees or deposits) are not refundable if canceled less than 72 hours of your arrival date. We do not guarantee the availability of our hotel room block, and recommend you book early.
5. Program Participation: We will contact you prior to the Event to arrange your meetings using our BHT26 Meetings platform (the “Platform”). You agree that you must use the Platform to participate in this process, including (a) completing a short survey with questions about your company and job role (b) participating in a double opt-in process to select sponsors for potential meetings, and (c) adding meetings to your calendar. Following the Event, you agree to provide post-event feedback on the Program and each meeting and to provide receipts for expenses. You agree to respond to all of our requests within our stated deadlines. Unresponsiveness to our stated deadlines and other requirements included in our outreach to you may result in you being placed on a blacklist that will prevent you from qualifying for the Program or attending the Event for one or more future years (in our sole discretion). Further, participation in the Program requires attendance of the Event, which means you must abide by all of our Terms of Attendance and Participation (which are available here), and which may be amended by BHT from time to time and are hereby incorporated into this Agreement by reference.
6. One-to-One Meetings: We do not entertain requests to combine meetings with other individuals from your organization that might also be participating in the Program. If more than one person from your organization is enrolled in the Program, each person must complete his, her or their own set of up to eight (8) one-to-one meetings to qualify for the Program. If you are unable to attend your meetings alone for any reason, you will be determined ineligible for the Program and you will not be eligible to receive a travel/hotel reimbursement or complimentary Event ticket. If you are scheduled for less than eight (8) meetings, you are only required to attend the number of meetings we have expressly scheduled for you.
7. Failure to Complete Meetings: If you complete the Program registration process via the Platform and schedule your meetings, pick up your BHT badge onsite or otherwise attend the Event but do not complete or attend any of your scheduled meetings: (a) we will not be responsible for any costs associated with your travel or hotel and you will not receive any corresponding reimbursement, (b) your credit or debit card will be charged full price for your Event ticket at the rate set forth on the BHT website at the time of the Event per the authorization you agree to below, and (c) you may also be placed on a blacklist (in our sole discretion) that will prevent you from qualifying for the Program for one or more future years. Notwithstanding the foregoing, we reserve the right at our sole discretion to prorate your travel/hotel reimbursement calculated based on the total meetings for which you were scheduled. You acknowledge and agree that in order to receive your travel or hotel reimbursement outlined hereunder, you must (i) complete the Program registration process via the Platform and schedule your meetings, (ii) attend the Event, and (iii) complete at least fifty percent (50%) of your scheduled meetings onsite at the Event. Failure to complete at least fifty (50%) of your scheduled meetings onsite at the Event (or taking such meetings offsite from the Event premises) will result in you not receiving your travel or hotel reimbursement.
8. Cancellation & Substitutes: If you are approved for the Program but become unable to participate even though you are still with your organization, you must either suggest one or more substitutes from your organization as your replacement in the Program or notify us in writing of your cancellation at least one (1) day prior to the Event. Acceptance of any substitute is subject to our prior approval via email. If you cancel your participation in the Program and are not able to provide a substitute approved by us prior to the Event, or you are otherwise deemed a cancellation by us in accordance with Section 5 of this Agreement, this may result in you being placed on a blacklist that will prevent you from qualifying for the Program for one or more future years. Furthermore, if you cancel your participation in the Program at any point prior to the Event and are no longer able to attend the Event or send an approved substitute from your organization as your replacement to participate in the Program on your behalf, or you are otherwise deemed a cancellation by us in accordance with Section 5 of this Agreement, then BHT reserves the right to charge your credit or debit card per the authorization you agree to below a one-time cancellation fee of two hundred and fifty dollars ($250) and you will not be eligible to receive any travel/hotel reimbursement outlined hereunder. If you fail to either suggest one or more substitutes from your organization as your replacement in the Program or notify us in writing of your cancellation at least one (1) day prior to the Event, we reserve the right to charge your credit or credit card the full price for your Event ticket at the rate set forth on the BHT website at the time of the Event per the authorization you agree to below.
9. Notice of Employment Change: If you (a) are no longer employed by, or (b) become aware prior to the Event that you will no longer be employed at the time of the Event or after the Event by the organization based upon which you were approved to participate in the Program, you must let us know immediately upon your becoming aware so that we can cancel your participation in the Program. In such cases, you will immediately no longer be deemed qualified to participate in the Program or to receive any corresponding travel/hotel reimbursement or complimentary Event ticket. Failure to notify us may result in you being placed on a blacklist that will prevent you from qualifying for the Program for one or more future years. At all times, including following the Event, we reserve the right to only communicate with you at your work email address regardless of any other email address you may have provided or we may have otherwise used.
10. Reimbursement Process: As the final step to receiving your travel and hotel reimbursement up to the amount we agreed to reimburse you at the time you registered for BHT26, we require that you complete a feedback form providing specific evaluations of each meeting (we will also ask participating sponsors to provide feedback on their meetings with you). Please note that BHT will require up to 90 days following the Event to provide payment to you, and will not reimburse for any mileage, points or rewards used for travel. Reimbursement is conditioned upon completing all of your scheduled meetings and submitting the feedback survey(s) and all travel/hotel receipts following the Event within 30 days following the Event. Failure to comply with the deadline stated in the previous sentence will result in you not being eligible to receive any reimbursement outlined herein. Items eligible for reimbursement must be accompanied by receipts with purchase dates stated as 1 day prior to BHT26 through 1 day following the event. Receipts with purchases for more than one person will be prorated and eligible for reimbursement for only the individual who is submitting their reimbursement. Eligible items for reimbursement include: Hotels, Meals, Airfare, Transportation during the event + travel days for the participant only.
11. Credit Card Details: You agree that you must provide your credit or debit card information to successfully register for the Program, and in connection therewith you hereby authorize BHT (and/or its designated third-party service providers) to process a $1 charge on your credit or debit card as part of your Event ticket and Program registration. You also hereby authorize us to charge the full price of your ticket at the rate set forth on the BHT website at the time of the Event to your credit or debit card if you do not complete your scheduled meetings as described in section 7 above or charge the cost of any cancellation fees to your credit or debit card described in Section 8 above.
12. Information Sharing: BHT reserves the right to share any information you provide to us with participating sponsors at various stages of the Program process. Notwithstanding the foregoing, we will share your email address only after the event with those participating sponsors that you met with and/or were scheduled to meet with as part of the Program. Furthermore, BHT is committed to protecting the privacy of its attendees and participants in the Program. Accordingly, by participating in the Program and providing us with your information, you represent that you have read, understand and agree to the terms of our privacy policy (which may be found here).
Qualification for the Program is determined solely by BHT and may be revoked at any time (without notice to you). By completing registration, you agree to this Agreement. Any and all rights not specifically granted under this Agreement by BHT are hereby reserved by BHT.
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